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Do you need an estate property managing agent for your block of flats or apartments ?

If you are a member or even a director of one of the many freehold or leasehold property management companies what are your views ? If you are responsible for the maintenance and repair of blocks of flats or apartments do you think property management agents provide a good service ?

Does your company really need the in depth property management advice offered by the professional property managing agent ?  Or is such a move just another waste of service charge funds ?

Increasingly many directors and company members are shifting towards the employment of specialist property managing agent professionals to share responsibility and to advise and guide their property management company through the maze of legislation surrounding the residential sector.

However many others are resolutely sticking to their guns and continuing to manage their property companies and their leasehold and freehold estates in house.

So what is all this legislation and what else do the directors and decision makers who are ultimately responsible for the management function need to know ?

Current legislation in England and Wales is largely defined under well established landlord and tenant law as subsequently revised by the more recent Commonhold and Leasehold Reform Act 2002.

In summary, any terms included in any residential lease cannot be upheld where they do not comply with current statutory legislation. As a result, parts of the lease may not be enforceable and may be deemed illegal. This means that property management company members and directors must be compliant with the law, however well they might have read the property lease.

The Regulatory Reform (Fire Safety) Order brought in to effect significant changes. The new fire safety rules came into force on 1 October 2006 and affect all non-domestic premises in England and Wales.

If you are responsible for non domestic premises then you need to act by undertaking or arranging a fire risk assessment. This is an organised appraisal of work activities and the workplace which now includes by definition the common areas of your residential premises.

The risk assessment should identify potential fire hazards, for residents, employees and visitors who  might be in danger in the event of fire.  You should evaluate the risks arising from the hazards and decide whether the existing fire precautions are adequate, or whether more needs to be done.

If you do not employ the services of property management agents this means that your management company members and directors must be compliant with The Regulatory Reform (Fire Safety) Order.


The Data Protection Act controls how personal information you hold is used by organisations, businesses or the government. Everyone, including you, who is responsible for using data has to follow strict rules called ‘data protection principles’. In summary you must make sure the information you hold is:

  • used fairly and lawfully
  • used for limited, specifically stated purposes
  • used in a way that is adequate, relevant and not excessive
  • accurate
  • kept for no longer than is absolutely necessary
  • handled according to people’s data protection rights
  • kept safe and secure
  • not transferred outside the UK without adequate protection


There is stronger legal protection for more sensitive information, however the above information should be sufficient to make you aware of the need to comply.

If you do not employ a property management services agent this means that your property management company members and directors must be familiar with and compliant with The Data Protection Act and the  ‘data protection principles’.

The above examples are merely a few of the many areas of estate property management affected by ever growing legislation and red tape.  

Other important matters which are affected include the treatment of service charges, tenants’ rights, legal landlord notices required, increased powers conferred on the LVT or leasehold valuation tribunal, consultation procedures for Qualifying Works under Section 20 of the Commonhold and Leasehold Reform Act, and enfranchisement and new right to manage principles giving the leaseholders in qualifying properties the right to take over the management of their properties.

If you are familiar with the majority of the above property management legislation and have the time available then you are probably well informed and very capable of managing your estate or block of flats.

If however you have found that this article has provided you with new information then you might want to think about taking professional advice to ensure you are not at risk.

Whilst directors and officers liability insurance cover is available to help protect you in the event of negligence it is doubtful how far this will cover those who could be thought to have willfully ignored statutory legislation. It is particularly important to realise that any serious breach of health and safety legislation is treated as a criminal offence for which a heavy fine or custodial sentence may result.

Need I remind you that ignorance of the law is no defence and that property management is indeed no exception.

VFM London property block management agents is an estate property management company specialising in residential block management & property management services for blocks of flats & estates RICS ARMA

Property Management London | Block Property Management Company | Agents Services

Located on the Kent, Surrey borders, VFM's property management London offices are in Beckenham, BR3, London Borough of Bromley, near Beckenham Junction rail and Croydon Tramlink. Our London location offers fast, easy travel throughout Greater London. M25 and the South East UK. All Greater London areas are covered including Lewisham, Lambeth, Croydon, Kent and SurreyClick our property management London area list to learn more. 

VFM Property Management London

If you are a freeholder, landlord or leaseholder in a block of flats or apartments, you will no doubt appreciate the need for specialist residential block managing agents and estate property management services.  London property block management services you can trust.

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